FAQ
Frequently Asked Questions
Listed below are answers to some frequently asked questions about CDAnet and ITRANS. If you need more information, please contact us at 1-866-788-1212 Monday – Friday from 7:30 AM to 8:00 PM Eastern Standard Time.
CDAnet Version 2 Retirement
I’ve updated the carrier records to Version 4, why are we still receiving notices?
If you have already updated your carrier configurations to CDAnet Version 4 but are still receiving notices, it may indicate that your office is still sending version 2 transactions. Consider checking the following possible causes:
- One or more office computers may not have been updated. For example, a new or rarely used computer may still contain outdated carrier settings.
- A specific carrier record may have been missed,
- A rarely used carrier may still be set to Version 2.
- Duplicate carrier records may exist in your software. Ensure all carrier records are updated to Version 4, as an outdated duplicate record could still be submitting Version 2 claims.
What happens if I do not update all carriers to Version 4?
What are the benefits of this action for my office?
Using CDAnet Version 4 allows dental offices to take full advantage of processing claim transactions electronically. Version 4 improves efficiency, reduces administrative costs, and supports advanced electronic transactions. For example:
- Electronic Coordination of Benefits (COB)
- Attachment transactions
These features are not available when carriers are configured to Version 2, even if the carrier supports them.
Without Version 4, offices may need to submit unnecessary paper claims, increasing administrative workload and processing times.
How do I change the version for affected carriers?
The CDAnet version is a setting normally included in each carrier record in your dental software. Locate the CDAnet version field and update it to Version 4. If you are unsure how to update this setting, contact your dental software vendor for further assistance.
When you update the version for the carrier to version 4, also update the list of transactions the carrier supports, such as coordination of benefits or attachments. This will ensure that these transactions are available to send electronically. You can find the list of supported transactions for each carrier is found here: www.cda-adc.ca/for-dental-professionals/programs-amp-services/cdanet-and-itrans/carrier-list#/
Why wasn’t my office notified about this change?
Why is the CDA taking this action?
What happens if my office submits a CDAnet v2 transaction after the deadline?
What is changing with CDAnet claims?
CDAnet Resources
Where can I find information on CDAnet claims?
Where can I find information on insurance carriers?
Subscribing to CDAnet/ITRANS
Who can subscribe to CDAnet/ITRANS?
I have a new dentist starting in our practice, how do I get a dentist registered for sending claims from our office?
There are two options. The first option involves the dentist or office staff signing into the CDA Practice Support Service (PSS) website and sending an invite request to the new dentist to add them to the CDAnet office account. The dentist will receive an email notification to approve the invite request, and to subscribe to CDAnet and ITRANS services
The second option requires the dentist to sign into their PSS account and to select the “Request to join an office” option. For this, the dentist will need the CDAnet office ID. The process will include subscribing to CDAnet and ITRANS before the request is sent to the office. The office will receive an email notification to approve the request.
For both options, the insurance carriers will receive the request to add the new dentist in the next update file that the CDA sends bi-weekly.
How do I subscribe to CDAnet/ITRANS?
The dentist’s CDA Digital ID./certificate is expiring soon, how do I go about getting a new one?
Dentist or staff with access should sign-in to the CDA Practice Support Services website, and select the CDA Digital ID tab to get a CDA Digital ID secure code.
To install the CDA Digital ID, you will need to know if the office software installs on a server, or if it needs to be installed at every workstation. If you are uncertain, you can verify this information with your software vendor or the CDA help desk can assist you at toll-free 1-866-788-1212.
How can an office know if they have ITRANS 1 or 2.0?
How do I access the CDA Practice Support application?
The CDA Practice Support application will start when the computer is started. You can find it in Start menu and in the Windows tray, which is located in the bottom-right corner of the taskbar next to the clock.

What is a dentist UIN or provider number?
What is the process to update the CDA with my new license number?
When a dentist’s license number has changed, the dentist’s Unique Identification Number (UIN) must also be updated with the CDA and insurance carriers.
Sign into your account on the PSS website, select the “my info” tab, choose professional information and request your change. CDA will complete the update to your information and the change in UIN will apply to all the CDAnet offices you are in within the same province. You do not need to contact the insurance carriers; they will receive the updated information in the files that CDA sends bi-weekly.
What is my office ID?
The office ID is a unique number assigned to dental practices when a new office is created in CDA’s system The office ID included in the top right-hand corner of the Explanation of Benefits and Claim Acknowledgement claim response.
You can access the office ID from a dentist’s PSS website account and authorized staff users can view these office ID.’s for each practice the dentist sends CDAnet claims from.
When is it appropriate to send a claim under the UIN of a different dentist for services I provided?
How can a dentist associate have the carrier send the claim reimbursement to the dentist owner?
Can an office send claims for hygiene services provided by an independent dental hygienist?
Our office is moving, how do I update our address information?
There has been a change in the practice’s ownership, how can I update the dentist role from associate to owner with the CDA?
Does the dentist require the patient to sign and authorize the office to send CDAnet claims on their behalf?
Claims Processing Procedures and Transmission Issues
Why did we receive a claim response indicating that the dentist is not authorized to access CDAnet?
I cannot transmit claims to an insurance carrier or correct an error message, what should I do?
I’m getting a network error message when transmitting to one specific carrier.
What if the carrier has not received the claim?
What should I do if a claim or predetermination is rejected?
I'm getting an invalid carrier ID code. What does that mean?
Can I send claims after normal business hours?
Can I reverse a claim that was submitted yesterday?
I tried to reverse a claim and received a message asking me to try again later. What happened?
What if a patient deals with a carrier that does not use CDAnet?
How does the carrier information get updated in my software?
In some cases, software vendors will make updates to your software carrier list. However, the office is generally responsible to ensure that carrier information is updated as changes are made. You can access updated carrier information from our CDAnet carrier list.
To get the most out of your claim processing, it’s important that carrier information is always up to date. If an insurance carrier upgrades from CDAnet version 2 to version 4, and the change is not made in the office software, the office will not be able to take advantage of the additional claim types like coordination of benefits, attachments, and additional lab fee procedure lines.
How will I be notified of carrier claim processing changes?
Why does the coordination of benefits claim processing not work for some carriers but for others?
Know the warning signs
Learn more about other oral health conditions
Explore more essential topics to deepen your understanding of oral health and take proactive steps toward maintaining a healthy smile.
Frequently asked questions
Find answers to some of the most common questions about oral health, dental treatments, and more.
Do I really have to go to the dentist every six months?
How often you go for dental exams depends on your oral health needs. The goal is to catch small problems early. For many people, this means a dental exam every six months. Your dentist may suggest that you visit more or less often depending on how well you care for your teeth and gums, problems you have that need to be checked or treated, how fast tartar builds up on your teeth, and so on.
Ask yourself the following questions:
- Do I floss every day?
- Do I brush twice a day with a fluoride toothpaste and follow my dentist's instructions on how to brush properly?
- Do I eat a well-balanced diet, including food from all food groups, and limit sweets and sticky foods?
- Do I smoke?
- Do I have a history of cavities or gum disease?
- Is my overall health good?
The answers to these questions are all factors that affect your oral health. They will help you and your dentist decide how often you need to visit for dental exams. It's worth noting that you should not determine your need for dental care on what your dental plan covers.
Do I need x-rays at each visit?
How often you need to have x-rays also depends on your oral health. A healthy adult who has not had cavities or other problems for a couple of years probably won't need x-rays at every appointment. If your dental situation is less stable and your dentist is monitoring your progress, you may require more frequent x-rays.
If you are not sure why a particular x-ray is being taken, ask your dentist. Remember that dental x-rays deliver very little radiation; they are a vital tool for your dentist to ensure that small problems don't develop into bigger ones.
Related Resources
I want to find a new dentist. How can I find a Dentist, and how can I get my records transferred?
The first step in choosing a new dentist is to list your needs, which might include:
- Location
- Hours of practice
- Language(s) spoken
- Generalist or specialist practice
- Asking your family and friends if they can recommend a dentist. Other members of your community, such as your doctor, may be able to offer suggestions. Some provincial dental associations have Web sites that allow you to search for a dentist in your area (see "Other Resources" below).
Yellow Pages advertising may also prove helpful. It will list each dentist's location, and may include other details that will help you in your search.
Once you have narrowed your list to two or three names, call the dentists to see if they are accepting new patients. This initial call may also give you some sense of the office environment, but there's nothing like the first visit to help you decide if it's a good match for you.
How can I get my records transferred?
Original dental records belong to the dentist who provided the treatment, and not the patient, because dentists have to keep all of their records for a period of time, as set out by their provincial dental regulatory body. Once you have selected a new dentist, you can request that a copy of your records be transferred from your former dentist.
You may be required to sign a release form from your former dental office and you may also be charged an administrative fee for having your records copied and sent to another dental office. If you have questions about the records transfer process in your province, ask your dentist or contact the provincial dental regulatory body.
Other Resources
Provincial Regulatory Authorities and Provincial Associations
Does my dentist need to wear gloves and a mask, and how do I know he or she is using clean tools?
Your health is very important to your dentist. One of the ways that your dentist helps you stay healthy is by preventing the spread of germs. One of the best ways to do this is to use barrier protection such as gloves and masks.
Your dentist and other dental team members also wash their hands regularly. In addition, they sterilize equipment used in the dental office and clean the furniture and fixtures in the examining rooms. This system is referred to as "standard precautions." It means that every patient is treated in the same way because patients don't always know if they're sick. It's always better to be safe than sorry.
If you would like to know how this system is carried out in your dentist's office, ask to be shown how it's done. Dentists welcome the opportunity to ease their patients' concerns, rather than have them leave the office with unanswered questions. Once you see the work that goes into making the dental office a clean and safe environment, you will feel reassured.
It is worth noting that even though standard precautions are used, it is still important to tell your dentist of changes in your health. This will help your dentist suggest the right choices of treatment for you.
When should I take my child to the dentist for the first time?
It's important to get an early start on dental care, so that your child will learn that visiting the dentist is a regular part of health care. The first step is to choose a dentist for your child.
It may be your own dentist or one who specializes in treating children (called a pediatric dentist). Once you have selected a dentist, call the office to find out at what age he or she prefers to see child patients for the first time. CDA encourages the assessment of infants, by a dentist, within 6 months of the eruption of the first tooth or by one year of age.
It's important to make the first visit a positive experience for your child - one reason why it's best to visit before a problem develops. If you think there is a problem, however, take your child to the dentist right away, no matter what age.
If you are a nervous dental patient, ask your spouse or another family member to take the child for the appointment. If your child senses that you are nervous, he or she may feel nervous too. When you talk to your child about going to the dentist, explain what will happen without adding things like "it won't hurt" or "don't be scared."
Be sure to get an early start on regular dental care at home. Start cleaning your child's mouth with a soft damp cloth before teeth come in and continue with a soft toothbrush once he or she has a first tooth. Limit the number of sugary treats you give your child, and focus on healthy food choices from the very beginning.
Other Resources
Why doesn't my dentist just accept payment from my insurance company? I don't have dental insurance and can't afford to go to the dentist. What can I do and why does dentistry cost so much anyway?
Dental plans, offered by many employers, are a means to help you pay for your dental treatment. Most Canadians enjoy dental plans and the insurance companies that provide them are actually benefit carriers. Carriers reimburse patients based on the level of coverage decided by the patient's employer.
When you visit the dentist, it's the dentist's role to make a treatment plan based on your oral health needs. Your needs may be different from what is covered by your dental plan. It is your right to decide whether or not to go ahead with any treatment.
You should not decide based on what your plan covers. If you agree to have the treatment, it's your responsibility to pay for it. It is the responsibility of the benefits carrier's to reimburse you for the amount covered by your dental plan.
Many dentists are willing to contact a patient's benefits carrier, on a patient's behalf, to find out if a treatment is covered. The patient has to pay the portion that's not covered and the dentist may offer a payment plan to help.
I don't have dental insurance and can't afford to go to the dentist. What can I do and why does dentistry cost so much anyway?
If you do not have a dental plan and cannot afford to pay your entire bill at once, ask your dentist about a payment plan. If you cannot afford care, even with a payment plan, contact the nearest:
- Social services agency to see if you qualify for government-funded dental care
- Dental school where senior dental students provide treatment at a reduced cost
Dental services may seem expensive. In Canada, we don't have to pay directly when we visit a doctor or hospital, so we may not realize the high cost of providing health services. Overhead costs are high for dentists. They have staff, equipment and other operating costs.
The good news is that you can avoid costly dental treatment by brushing, flossing and visiting your dentist regularly for a dental exams. Regular dental exams cost money, but they are less expensive than fixing serious dental problems that stem from neglect.
Other Resources
What's the difference between the bleaching I can do at home with a kit from the store and the bleaching that my dentist does?
Dentists have been doing what's called "non-vital" bleaching for many years. Non-vital bleaching is done on a damaged, darkened tooth that has had root canal treatment. "Vital" bleaching is done on healthy teeth and has become more popular in recent years.
Vital bleaching, also called whitening, may be carried out in the dental office or the dentist may instruct the patient on how to do the bleaching at home. There is also a wide variety of products for sale in stores. Not all products are the same and not all give you the same results.
Different products, including those used by dentists, may also have different risks and side effects.
Here is an overview:
Whitening toothpastes with abrasive ingredients are really not bleaching products at all, but work on surface stain only. These products are sold in many stores.
Some whitening toothpastes do contain a chemical ingredient (or "bleach") that causes a chemical reaction to lighten teeth. Generally, they have the lowest amount of "bleach." They may not whiten as well as stronger products, but they have less chance of side effects. These pastes are brushed onto teeth and rinsed off, like regular toothpaste.
Bleaching kits sold in stores stay on your teeth longer than toothpaste and contain stronger "bleach". These store-bought products do not come with the added safety of having your dentist monitor any side effects. They also come with a one-size-fits-all tray that holds the "bleach" and is more likely to leak the chemical into your mouth.
Dentists may use products with stronger "bleach", but they give patients careful instructions to follow. They are also trained to spot and treat the side effects that patients sometimes report during bleaching. In addition, if a tray is needed to apply the "bleach", dentists supply custom-made trays. Because products used by dentists are strong, they tend to produce the best results.
Patients should be aware that the long-term use of whitening or bleaching products may cause tooth sensitivity or tooth abrasion. Please consult with your dentist before using a whitening or bleaching product.
My dentist is recommending treatment (I know nothing about). What should I do?
Ask questions. It sounds simple enough, but sometimes we feel embarrassed to ask simple questions. There is no need to feel that way.
You will feel much better, and be able to make a better decision, if you understand the dental procedure that is recommended to you. If you don't say anything, your dentist may think that you already understand.
Here are some tips when asking questions. Ask:
- If you can see any pictures of the procedure or what it looks like when it is done;
- How many times your dentist has done this procedure in the past;
- How much it will cost;
- How long it will take;
- If it will need to be redone in the future;
- If there are alternatives to the procedure and if so, what are the pros and cons of each option.
The final decision about how and when to proceed with any treatment is yours. To help you understand what is involved in the treatment, your dentist may give you some printed material to read.
If you have already left the dental office without asking questions, call back later. Be careful about getting information from unknown sources, including sources on the Internet. Some of this information may not be reliable.
After all your questions have been answered, if you are still uncertain, you may wish to get a second opinion from another dentist. Often, a second opinion will give you confidence that your dentist has planned the right treatment for you.
How do I make a formal complaint concerning the professional services received in a dental office in Canada?
CDA is not responsible for handling complaints since we have no mandate to regulate dentists. Formal complaints concerning the professional services received in a dental office are handled by your provincial regulatory body.
A directory of provincial dental regulatory authorities is available on CDA's website at: Regulatory Authorities & Provincial Associations.
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